Personal Assistant

We’re seeking to hire a Personal Assistant to provide high-level administrative and logistical support to the Executive Office.
The role calls for an individual who is professional, highly organised, emotionally intelligent, and adaptable, capable of managing diverse tasks with precision and confidentiality. The ideal candidate should have excellent follow-through, strong communication skills, and the ability to multitask effectively in a dynamic environment.

Key Responsibilities:

• Provide comprehensive administrative and personal support to the Executive Office.
• Manage the executive’s calendar, appointments, and meetings, ensuring optimal time management.
• Prepare correspondence, reports, presentations, and other documents using Microsoft Word and Excel at an advanced level.
• Maintain effective filing systems (physical and digital) to ensure easy retrieval of information.
• Coordinate travel arrangements, logistics, and itinerary planning for the executive.
• Handle confidential information with discretion and integrity.
• Track tasks, deadlines, and follow-ups to ensure timely execution of commitments.
• Manage communication channels, including calls, emails, and written correspondence.
• Drive the executive safely and efficiently to business meetings, events, and appointments when required.
• Ensure proper maintenance and cleanliness of the assigned vehicle, including timely servicing and compliance with traffic laws.
• Support the preparation of business documents, schedules, and reports.
• Handle miscellaneous tasks as may be assigned from time to time.

Reporting Lines:

Functionally: The Executive / Director

Administratively: Office Manager / HR

Qualifications, Skills & Experience:

Qualifications:

• Minimum of a Diploma in a Business-related field.
• Valid and clean Driving License, with certification as a competent driver.
• Proficiency in Microsoft Office Suite, particularly Excel and Word, at an advanced level.

Skills:

• Excellent organisational and time management abilities.
• Strong written and verbal communication skills.
• Keen attention to detail with excellent follow-through.
• Ability to handle multiple tasks and prioritise effectively.
• High level of integrity, confidentiality, and professionalism.
• Calm and composed under pressure; solution-oriented mindset.

Experience:

• At least 3 years’ experience providing executive or administrative support in a fast-paced environment.
• Demonstrated experience handling official driving duties professionally.

Female applicants are encouraged to apply